3 Effective Ways to Train Hotel Staff On New Technologies
In the rapidly evolving hospitality industry, staying ahead with technological advancements is crucial for success. This article explores effective strategies for training hotel staff on new technologies, drawing from the insights of industry experts. From mapping workflow impacts to integrating self-serve resources and combining various learning methods, these approaches aim to streamline the adoption of new tools in the hotel environment.
- Map Workflow Impact Before Features
- Integrate Self-Serve Digital Knowledge Base
- Combine Video Tutorials with Personal Support
Map Workflow Impact Before Features
My strategy for training staff on new hospitality technology starts with mapping the workflow impact first, not just the features. In fast-paced environments like hospitality tech, where I've helped roll out platforms such as Salesforce Service Cloud, Amazon Connect, and internal access tools, success hinges on showing teams how the technology simplifies their day-to-day operations, not just how it works.
One effective method I've used is embedding short scenario-based SOPs directly into the tool or communication channels staff already use, such as Slack or Notion. For example, during a global rollout, we integrated training prompts into Slack workflows tied to escalation protocols - so representatives learned in context, not just in a separate training document they'd forget by the next ticket.
This kind of "training by doing" supports faster adoption, reduces support questions, and empowers teams to build muscle memory without needing to step away from their tasks.
Integrate Self-Serve Digital Knowledge Base
At Beachside VR, we use a wide range of hospitality technology to streamline operations and enhance the guest experience. On a new hire's first day, we provide a crash course introducing them to the key tools they'll use daily. We then give them access to our digital knowledge base--hosted on Slab--which includes both written and video tutorials tailored to specific tasks. This self-serve resource empowers team members to learn at their own pace and revisit material as needed, which has been incredibly effective for long-term retention and consistency.
Combine Video Tutorials with Personal Support
At Modular Visit, our approach to training staff on new hospitality technology is centered around accessibility, personalization, and continuous support. We understand that adopting new systems can be challenging, so we've developed a comprehensive strategy to ensure a smooth transition for our clients and their teams.
1. Comprehensive Video Content
We offer a suite of video materials that serve two primary purposes:
• Contextual Overviews: These videos provide a broad understanding of our platform, helping staff grasp how it fits into their daily operations.
• Step-by-Step Tutorials: Detailed guides walk users through specific functionalities, ensuring they can confidently navigate each aspect of the system.
2. Dedicated Onboarding and Support Agents
Each client is assigned both an onboarding agent and a support agent. These professionals work closely with the client's team, scheduling pre-booked follow-up meetings to address questions, provide additional training, and ensure the software is being utilized to its fullest potential.
3. AI-Powered Assistance
To facilitate immediate support, we've integrated an AI agent capable of answering common questions and guiding users through various tasks within the platform. This tool is designed to provide quick, accurate assistance, reducing downtime and enhancing user confidence.
By combining these elements, we aim to create a supportive learning environment that empowers hospitality staff to effectively adopt and utilize new technology, ultimately enhancing their service delivery and operational efficiency.
